03.28.2019 Release Notes: Payment Management Update

As part of the Payment Management Update, Grant and Award Detail pages, Post-Award tab menu, Payment Requests, Payment Authorizations, Cash Receipts, and Expenses page have been updated. Below is a summary of the updates and changes. These updates affected the following guides: Activity Management User Guide, Calculations Guide, Grant Management User Guide, Import Guide, Payment Management Guide (new), Recipient User Guide, Awards Import Template, Cash Receipts Import Template, and Grants Import Template.

Updates

Awards

• Award Details now include the Awarded Amount, Total Match, Total Budget, Payments Requested, Payments Approved, Payments, Outstanding Payment Requests, Match Contributions, Remaining Award, Remaining Match, and Remaining Budget calculated fields.
• Award Detail page Settings, Reminders, and Risk Configuration sections have been moved to Post-Award tab>Settings>Grant Settings, Post-Award tab>Settings>Reminders, and Post-Award tab>Settings>Risk Configuration, respectively.
• The Post-Award tab has been reorganized into the following sub-menus.
  • Financial: Budget and Expenses
  • Performance: Performance Plan and Strategies
  • Cash Flow: Payment Requests, Payment Authorizations (for funder clients), and Cash Receipts
  • Management: Tracking Periods, Reporting Periods, Amendments, Grant Opportunities, and Sub-Awards
  • Settings: Grant Settings, Budget Settings, Performance Plan Settings, Reminders, and Risk Configuration

Cash Receipts

• The Cash Receipts list now shows the Receipt Name, Payment Date, Amount, Payment Method, Payment Reference Number, and Related Payment Requests columns by default. The GL Account column is also available. 
• The Organization field has been added to cash receipts. 
• Cash receipts can now be created directly from payment requests. 

Expenses

• The Expenses page has a new Column Visibility icon under Actions, which shows or hides columns.  

Grant

• Grant Details now include the Awarded Amount, Total Match, Grant Budget, Total Expenses, Payments Requested, Payments Received, Outstanding Payment Requests, Match Contributions, Remaining Award, Remaining Match, and Remaining Budget calculated fields.
• The Post-Award Length of Award field is now calculated from the grant Start Date and End Date. 
• Grant Detail page Settings, Reminders, and Risk Configuration sections have been moved to Post-Award tab>Settings>Grant Settings, Post-Award tab>Settings>Reminders, and Post-Award tab>Settings>Risk Configuration, respectively.
• The Post-Award tab has been reorganized into the following sub-menus.
  • Financial: Budget and Expenses
  • Performance: Performance Plan and Strategies
  • Cash Flow: Payment Requests, Payment Authorizations (for funder clients), and Cash Receipts
  • Management: Tracking Periods, Reporting Periods, Amendments, Grant Opportunities, and Sub-Awards
  • Settings: Grant Settings, Budget Settings, Reminders, and Risk Configuration

Payment Authorizations

• The Payment Authorizations list now shows the Name, Payment Status, Amount Authorized, Authorization Date, Authorized By, Recipient (for grants with sub-awards), and Award (for grants with sub-awards) columns by default. The Amount Approved, Amount Paid, Paid From, Payment Method, Payment Date, and Payment Reference Number columns are also available. 
• Payment authorizations now require a name. Existing payment authorizations have been given names with the format "Recipient Name - Authorization Date". 
• Payment authorizations can now be created directly from payment requests. 
• Payment authorizations can no longer be imported. 

Payment Requests

• Payment request type (reimbursement or cash advance) can now be selected on the payment request. Previously, this was configured on the grant or award Details page.
• If rejected by the funder, payment requests can now be edited and resubmitted.
• The Payment Request History section has been added. This includes date, user, and action, and is visible to funders and recipients.
• Payment requests can no longer be exported to PDF.
• Payment request decisions have a new confirmation pop-up window.
• If payment request is partially approved and the recipient marks the payment request as paid, there is a new status of "Paid-Partial".

Fixes

Grants Awarded

• The Delete icon has been removed for activated awarded grants.